It’s come time to buy software for your business. Maybe you need to buy scheduling software as you increase your number of employees or meeting room reservation software to keep track of all the client meetings you’re hosting.
With the array of options you face, how to effectively shop for business software becomes an issue. With the explosion of cloud technologies there are more software as a service (SaaS) options that ever before. Here are three tools to help you buy any kind of software, whether payroll software, scheduling software, reservation software, or anything else in between.
1. Clear expectations
Make a shopping list and stick to it. If you need to find new meeting room reservation software, don’t be distracted by a time tracking tool or other shiny object that screams “I’ll help you get more customers!” If you didn’t think you needed it before, chances are that your company doesn’t need it right now (though making a note for later review is never a bad idea).
Having a clear list of what you need your software to do will help you talk with vendors and better compare various options on the market. Try and have a clear understanding of your company’s vision as well – an expanding small business with under 50 employees doesn’t have the same needs as a multi-national corporation.
2. Vendor track record
How long has the company been in business? How many customers use their product? Do they have many customers similar to you? References are key before purchasing any business software system. Talk to as many companies as you can that are like yours who use the product, suggests Fistful of Talent. Any reputable firm will provide all the references as you care to ask for (if they only offer two or three, this is a negative warning sign).
3. Accessibility & Flexibility
By using a SaaS, you ensure accessibility from anywhere with an Internet connection. This is especially useful for something like buying scheduling software as everyone has access to the same information in real time.
Look for flexibility in the software’s options. Can it be customized for your needs? Is the program simple for everyone to use? Make sure you have technology that works for you, not against you. Simplicity is key.
Photo courtesy of Justin See
